What RFQ documents should be prepared first for Mexico and Turkey projects?
Prepare a destination-separated packet: technical scope, commercial scope, logistics package, utility evidence, and approval flow. Missing each packet item should have owner and target date.
Decision checklist
- Split technical scope and commercial scope into separate sections in one file set.
- Attach destination-specific shipping, trade, and customs assumptions as separate addenda.
- Add utility photos and evidence for power, water, air, floor loading, and unloading path.
- Attach a signature-ready owner list with acceptance milestones and status.
Why RFQ packets fail before review starts
Most delays come from missing destination assumptions hidden inside a large RFQ attachment list. A packet with clear sections reduces this issue.
For Mexico and Turkey projects, customs interpretation, document language, utility constraints, and response timing should be separated from pure technical spec sheets.
A clean RFQ packet is not about more files, it is about fewer ambiguities.
Minimum packet structure
Use the same core structure for every market and then fill destination addenda.
- Buyer company profile and buyer-side contact model
- Product/mold summary with target output and quality constraints
- Route declaration: GEERPOWER new-machine route or GEEPOW Certified used-machine route
- Utility and installation constraints
- Trade, logistics and customs addendum for destination
- Trial sample, acceptance criteria and signoff method
Destination addenda for Mexico and Turkey
Prepare separate destination sections for each market. Use the same structure, but replace import language, trade ownership, document source, and support window.
If the buyer cannot confirm customs workflow within a fixed period, keep commercial negotiation in a pre-commitment status.
- Incoterm interpretation and named place
- Document checklist and language requirement
- Brokers/support contacts and review window
- Expected customs inspection pattern and acceptance checkpoint
- Site readiness and support time window
Decision boundary
A first-pass RFQ packet should be accepted for review only when route, scope and dependency owners are explicit.
Commercial closure should use this packet as the source of truth, not fragmented email fragments.
Common buyer questions
Can we use one RFQ for both Mexico and Turkey?
Use one core RFQ template with separate destination addenda. Do not merge trade assumptions into the same section.
How many days should be expected for complete packet review?
Set a clear review deadline by route and destination. Missing packets should not move directly to final quotation.
What is the minimum commercial milestone for RFQ acceptance?
Confirmed route ownership plus a signed-open-item tracker is the minimum milestone.
Sources and references used for this guide
This guide supports early project planning. Final machine selection and commercial configuration must be confirmed from the actual part, mold, material, factory utilities and production target.
